Please call our Attendance Secretary at 303-660-4881, Ext. 1301, for attendance issues including absences, late arrivals and early releases.
When students have been ill, they may return to school under the following guidelines per Douglas County School District:
(ACS Policies and Procedures Manual and Parent -Student Handbook)
Middle School classes, grades 6-8, begin promptly at 8:00 am. All elementary classes begin promptly at 8:15 am. Regular attendance is important to ensure achievement in school. We discourage vacations, trips, doctor appointments, etc., during regular school hours. ACS encourages a daily attendance rate that enhances rather than detracts from the academic program. Excessive absences and tardies by a few individuals can impede the learning program for others. Your child’s attendance rates will be submitted to the Douglas County School District for review and further action will be taken if their absences become excessive.
If your child is going to be absent from school because of an unforeseen illness or an appointment, please call the school before 8:30 am. It is critical for student safety that we know which students are in the building at all times. You may call early and leave a message on the voice mail at (303) 660-4881. Please call every day your child is to be away from school. Office staff will daily call parents/guardians of students who are unaccounted for. Students returning to school after extended absences due to illness must be accompanied by a doctor’s note.
Excused Absences – Excused absences are those resulting from temporary or extended illness, injury, or physical, mental, or emotional disability; family emergencies; absences excused by the Dean through prior requests of parents or guardians; and absences which occur when a student is in custody of a court or law enforcement authority. If your student is going to be out ill for more than 3 days, we require that you send in a doctor’s note excusing the student from school.
Unexcused Absences – An absence will be marked unexcused if prior written notice is not accepted by the Dean or a doctor’s note is not brought in when a student is out sick for more than 3 days. Unexcused absences also include those resulting from suspensions and expulsions. No credit will be given for work completed during unexcused absences.
Tardiness is a failure to appear on time and is considered a form of absence. Repeated tardiness will be reported to the Dean and subsequently to the district. Excessive tardies, defined as more than 10, will require the student and parent to be placed on a Tardy Contract. Your child will not be accepted into school without their parent present after the designated arrival time.
Upon accumulating 5 tardies: Email notification of tardies will be sent to parents/guardians.
Upon accumulating 10 tardies: Email notification of tardies will be sent to parents/guardians. The student will also lose their dress down day privilege for the next ACS Dress of Choice Day.
Upon accumulating 11 tardies: Email notification of tardies will be sent to parents/guardians and a meeting will be set to place the student on a Tardy Contract. Student will lose all dress down day privileges and Dress of Choice Days for the remainder of the school year. Further consequences will be defined by the Tardy Contract, and at the discretion of the Deans.
Middle School students, who are tardy to their next class without a pass from their previous teacher excusing them, will follow the regular discipline procedure implemented in Middle School. Teachers will also notify the office when a student does not arrive to class who is not on the absent list from the morning attendance.
Parents arriving at school prior to dismissal should wait in the school lobby until 3:25 pm. Last minute directions and review of the day’s assignments are often given during the classroom’s preparation for dismissal. If you must pick up your child before the 3:25 pm dismissal time, you are required to sign him/her out on the clipboard in the front office.
Extended absences must be approved by the Dean. The parents/guardians must submit in writing a request for an extended absence to the Dean. These extended absences due to family excursions, etc., should also be discussed with your child’s teacher well in advance. Make-up work, alternative assignments and the schedule for their completion can be created to minimize negative effects on academic learning. Extended absences should be communicated to the ACS office staff as well as to the student’s teacher(s) in writing a minimum of one week prior to the beginning of the absence. Teachers will do their very best to discuss and send work that can be completed during the student’s absence. Not all work can be completed outside of the classroom and the student will need to make up any missing work when they return to school. If work was given by the teacher, the completed work needs to be turned in within two days of coming back to school from a planned absence. Extended absences are considered unexcused.